In the Finance module, there are two types of documents: contracts and payment reports. Once a contract is created or a payment is made, SchoolMind assigns a unique number to each document. By default, it is a six digit number which is increasing incrementally.
To make document numbers distinguishable, you can define prefix and/or suffix for each document (contracts and payments) and even change the number length if you wish. Usually, this is done according to the institution's policy.
To configure number settings for contract and payment documents, do the following:
1. Navigate to System > Manage Finance Settings.
2. There you will find Contract Number Settings and Payment Number Settings. By default, the number length is six digits, and the suffix and prefix are not defined.
3. You can define the length, suffix, and prefix for Contract Number Settings and Payment Number Settings according to your institutions' policies. Here's one example of how it can be done:
In the example above, you can see that the contract and payment number settings are configured differently (different suffix) so each document will be assigned with a different (unique) number and they will be easy to distinguish.
Here are some examples:
Figure 1. Contract numbers
Figure 2. Payment numbers
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